Supplier due diligence questionnaire

Section 1 — Corporate Information

Mandatory

Full legal name of selling company *

Trading / operating name (if different)

Company registration number *

Jurisdiction of incorporation *

Year of incorporation *

Registered address *

Principal place of business (if different)

Corporate website

Corporate email * — no free email providers

Main telephone *

Authorised signatory name *

Signatory position *

Legal entity type *

Years actively trading this commodity *

Section 2 — Ownership & Licensing

Mandatory

Ultimate Beneficial Owners (UBOs) * — all with 25%+ ownership

Is any UBO a Politically Exposed Person (PEP)? *

Is the company majority government / state owned? *

Parent or holding company (if applicable)

Does the company hold a valid export licence for this commodity? *

Export licence number and issuing authority

Is the company the actual cargo owner, title holder, or an intermediary? *

As an intermediary, please confirm which of the following you can provide:

Mandate letter from cargo owner High
Allocation letter High
Full chain of title High
Proof of relationship with refinery or producer High
Written authorisation for each further intermediary (if applicable) Medium

Are any intermediaries or introducing parties involved in this transaction? *

Intermediary details

Section 3 — Product & Allocation (Crude Oil)

Mandatory

Crude grade(s) available *

Export terminal(s) *

API gravity range

Sulphur content (% wt)

Allocation type *

Expected monthly volume *

Minimum trial cargo volume *

Earliest available laycan *

Liftings completed from this terminal (last 12 months) *

Proof of allocation — confirm which you can provide:

Monthly allocation letter High
Terminal confirmation of allocation High
Refinery or producer confirmation High
Previous Bill of Lading from same terminal Medium

Section 3 — Product & Allocation (Refined Products)

Mandatory

Product(s) available *

Additional product detail (grades, specs)

Product standard applied *

Sulphur content (ppm) *

Flash point (°C)

Origin / producing refinery *

Loading / storage terminal *

Available volume per month *

Minimum trial order *

Allocation type *

Earliest available laycan / delivery date *

Product documentation — confirm which you can provide:

Product specification sheet / TDS High
ASTM / IP test results (latest batch) High
Refinery gate letter or rack confirmation High
Storage terminal confirmation High
Independent inspection report (SGS/BV/Intertek) High
Previous delivery order or BOL Medium

Has the product been independently tested and certified within the last 90 days? *

Section 3 — Product & Allocation (LPG / LNG)

Mandatory

Product type *

Product grade / specification

Calorific value (BTU/scf or MJ/m³)

Wobbe index (LNG)

H₂S content (ppm)

Origin / production facility *

Loading terminal *

Available volume per month *

Minimum trial volume *

Allocation / supply basis *

Earliest available laycan *

Is a take-or-pay or minimum offtake commitment required from the buyer? *

Take-or-pay terms

Supply / allocation documentation — confirm which you can provide:

LNG/LPG plant or storage facility confirmation High
Gas composition certificate High
Take-or-pay contract extract (redacted) Medium
LNG/LPG terminal access confirmation High
Loading schedule or laycan confirmation High
Previous cargo manifest Medium

Section 4 — Logistics & Terminal Access

Mandatory

Loading port(s) *

Terminal operator name *

Does the seller have a confirmed loading window or loading priority? *

Terminal access evidence — confirm which you can provide:

Terminal access letter High
Loading schedule / confirmed laycan High
Previous NOR (Notice of Readiness) from past lifting Medium
Previous Charter Party (redacted) from same terminal Medium
Terminal operator confirmation of seller account High

Does the terminal have dedicated product-segregated tankage? (Refined products)

Terminal pressurised / refrigerated storage type (LPG / LNG)

Independent inspection companies permitted at load port *

SGS High
Bureau Veritas (BV) High
Intertek High
Saybolt Medium
Caleb Brett Medium

Inspection / quality notes

Section 5 — Vessel & Shipping

Mandatory

Vessel nomination — who provides the vessel? *

Vessel name

IMO number

Flag state

Vessel type

DWT / CBM

P&I club / insurer

Classification society

Confirm vessel has NO sanctions designation and NO dark-period (AIS-off) history (24 months) *

Has the vessel been re-flagged, renamed, or changed ownership in the last 24 months? *

Laycan flexibility *

Typical loading time at terminal

Standard vessel documents — confirm which you can provide:

Q88 Vessel Questionnaire High
Last 10 port call history High
P&I insurance certificate High
Certificate of Class Medium
SOLAS / MARPOL compliance certificates Medium
Vetting approval (e.g. SIRE report) Medium

Additional documents required for refined products:

MFAG certificate (for petroleum products) Medium
Vapour recovery system confirmation Medium
Last 3 cargo history (no contamination) High

Additional documents required for gas carriers:

Gas tanker certificate of fitness High
IGC code compliance certificate High
HAZMAT safety data sheet (SDS) High
Cryogenic storage / handling certification High
Reliquefaction plant certification Medium

Section 6 — Commercial Terms

Mandatory

Delivery basis *

Pricing basis *

Payment currency *

Payment receiving entity

Legal name of receiving entity *

Jurisdiction of receiving entity *

Registration number *

Receiving bank name *

Bank country *

SWIFT / BIC code *

IBAN / account number

Is the receiving entity the same as the cargo owner? *

Explain the relationship

Payment method *

Is prepayment required? *

Is performance security provided by the seller? *

Insurance & force majeure — confirm your position:

Seller maintains cargo insurance for the full value of the shipment High
Cargo insurance certificate available on request High
Force majeure clause accepted in standard ISDA/GAFTA form Medium
Demurrage liability terms are clearly defined in seller's standard contract Medium

Section 7 — Compliance & Sanctions

Mandatory

Has the company, any director, or any UBO ever been sanctioned by any jurisdiction? *

Does the company maintain an active AML / compliance programme? *

Sanctions screening — provide details for all parties

Company name(s) for screening *

Directors and UBOs for screening *

Receiving bank for screening *

Vessel name and IMO for screening *

Confirm none of the above parties appear on the following lists *

OFAC SDN (US Treasury Specially Designated Nationals) High
UK OFSI Financial Sanctions list High
EU Consolidated Financial Sanctions list High
UN Consolidated Sanctions list High
Any applicable vessel sanctions or port-ban list High
Any applicable correspondent banking restriction list High

Does this transaction involve any jurisdiction currently subject to comprehensive sanctions? *

Is the cargo subject to any oil or gas price cap regulation? *

Section 8 — Documentation & Transaction History

Important

Provide redacted samples from at least one previous successful transaction. Personal data and pricing may be redacted; vessel, port, and volume data must remain visible.

General transaction documents — confirm which redacted samples you can provide:

Charter Party (CP) — redacted High
Notice of Readiness (NOR) High
Bill of Lading (B/L) — redacted High
Certificate of Quality (COQ / CQ) Medium
Export licence (prior transaction) Medium
Q88 from a previous vessel used High

Additional refined product documents:

Product specification sheet / TDS High
ASTM / IP test results (latest batch) High
Independent inspection report (SGS/BV/Intertek) High
Previous delivery order or BOL Medium

Additional LPG / LNG documents:

Gas composition certificate High
HAZMAT safety data sheet (SDS) High
Previous cargo manifest Medium
Cryogenic storage / handling certification High
Pressure vessel compliance certificate Medium

Trade reference — buyer or terminal operator from a prior transaction (preferred)

Any other track record or transaction history you wish to provide

Section 9 — Contact & Verification

Mandatory

Primary contact name *

Position *

Direct phone *

Corporate email * — no free email

Office address *

Secondary contact name

Position

Email

How did this transaction opportunity arise? *

Section 10 — Declaration & Authorisation

Mandatory

The Seller confirms and declares that:

(i) All information provided in this questionnaire is true, accurate, complete, and verifiable to the best of the signatory's knowledge and belief.

(ii) The signatory is duly authorised to make this declaration on behalf of the company named in Section 1.

(iii) The company consents to Eurabelt Fuels Ltd conducting sanctions screening, KYC verification, and due diligence checks on all entities and individuals named herein.

(iv) Falsified, incomplete, or unverifiable information will result in immediate termination of discussions and may be reported to relevant regulatory or law enforcement authorities.

(v) The company will promptly notify Eurabelt Fuels Ltd of any material change to the information provided before or during the transaction.

Authorised signatory name *

Position / title *

Date *

Place of signing *

Confirm company name *