Crude oil supplier due diligence questionnaire

Section 1 — Corporate Information

Mandatory

Full legal name of selling company *

Trading / operating name (if different)

Company registration number *

Jurisdiction of incorporation *

Year of incorporation *

Registered address *

Principal place of business (if different from registered)

Corporate website (if applicable)

Corporate email domain * — no free email providers

Main telephone number *

Name of authorised signatory *

Position of authorised signatory *

Legal entity type *

Years actively trading in crude oil *

Section 2 — Ownership & Licensing

Mandatory

Ultimate Beneficial Owners (UBOs) * — all individuals with 25%+ ownership

Is any UBO a Politically Exposed Person (PEP)? *

Is the company majority government / state owned? *

Parent or holding company (if applicable)

Does the company hold a valid export licence for crude oil? *

Export licence number and issuing authority

Is the company the actual cargo owner, title holder, or an intermediary? *

As an intermediary, please confirm which of the following you can provide:

Mandate letter from cargo owner
Allocation letter
Full chain of title
Proof of relationship with refinery or producer
Written authorisation for each further intermediary (if applicable)

Are any intermediaries or introducing parties involved in this transaction? *

Intermediary details

Section 3 — Product & Allocation

Mandatory

Crude grade(s) available *

API gravity range

Sulphur content (% wt)

Export terminal(s) *

Allocation type *

Expected monthly volume available *

Minimum trial cargo volume *

Earliest available trial cargo laycan *

Proof of allocation — confirm which documents you can provide: *

Monthly allocation letter High
Terminal confirmation of allocation High
Refinery or producer confirmation High
Government or NOC offtake agreement (redacted) Medium
Previous Bill of Lading from same terminal Medium

Number of successful liftings completed from this terminal in the past 12 months *

Section 4 — Logistics & Terminal Access

Mandatory

Loading port(s) *

Terminal operator name *

Does the seller have loading priority or a confirmed loading window? *

Evidence of terminal access — confirm which you can provide:

Terminal access letter High
Loading schedule / confirmed laycan High
Previous NOR (Notice of Readiness) from past lifting Medium
Previous Charter Party (redacted) from same terminal Medium
Terminal operator confirmation of seller account High

Independent inspection — which companies are permitted at load port? *

SGS
Bureau Veritas (BV)
Intertek
Saybolt
Other independent inspector (specify below)

Additional inspection or quality notes

Section 5 — Vessel & Shipping

Mandatory

Vessel nomination — who provides the vessel? *

Please provide the following vessel details:

Vessel name

IMO number

Flag state

Vessel type

DWT

P&I club / insurer

Classification society

Confirm the vessel has NO sanctions designation and NO dark-period (AIS-off) history in the past 24 months: *

Has the vessel been re-flagged, renamed, or changed ownership in the last 24 months? *

Laycan flexibility *

Typical loading time at terminal (hours)

Vessel documents available — confirm which you can provide:

Q88 Vessel Questionnaire High
Last 10 port call history High
P&I insurance certificate High
Certificate of Class Medium
SOLAS / MARPOL compliance certificates Medium
Vetting approval (e.g. SIRE report) Medium

Section 6 — Commercial Terms

Mandatory

Delivery basis *

Pricing basis *

Payment currency *

Payment receiving entity

Legal name of receiving entity *

Jurisdiction of receiving entity *

Registration number of receiving entity *

Receiving bank name *

Bank country *

SWIFT / BIC code *

IBAN / account number

Is the receiving entity the same as the cargo owner? *

Explain the relationship between cargo owner and receiving entity

Payment method *

Is prepayment required? *

Prepayment percentage and justification

Is performance security provided by the seller? *

Force majeure / cargo insurance — confirm your position:

Seller maintains cargo insurance for the full value of the shipment High
Cargo insurance certificate available on request High
Force majeure clause accepted in standard ISDA/GAFTA form Medium
Demurrage liability terms are clearly defined in seller's standard contract Medium

Section 7 — Compliance & Sanctions

Mandatory

Has the company, any director, or any UBO ever been sanctioned by any jurisdiction? *

Does the company have an active AML / compliance programme? *

Sanctions screening details — provide for all parties:

Company name(s) for screening *

Directors and UBOs for screening *

Receiving bank name for screening *

Vessel name and IMO for screening *

Confirm none of the above parties appear on the following lists: *

Confirmed: OFAC SDN (US Treasury Specially Designated Nationals) High
Confirmed: UK OFSI Financial Sanctions list High
Confirmed: EU Consolidated Financial Sanctions list High
Confirmed: UN Consolidated Sanctions list High
Confirmed: Any applicable vessel sanctions or port-ban list High
Confirmed: Any applicable correspondent banking restriction list High

Does this transaction involve any jurisdiction currently subject to comprehensive sanctions (e.g. Russia, Iran, North Korea, Syria, Cuba)? *

Is the cargo subject to any oil price cap regulation? *

Section 8 — Documentation & Transaction History

Important

Provide redacted samples of documents from at least one previous successful lifting. Personal data and pricing may be redacted; vessel, port, and volume data must remain visible.

Prior transaction documents — confirm which redacted samples you can provide:

Charter Party (CP) — redacted High
Notice of Readiness (NOR) High
Q88 from a previous vessel used High
Bill of Lading (B/L) — redacted High
Certificate of Quality (COQ / CQ) Medium
Export licence (prior transaction) Medium
Customs export declaration — redacted Medium
SGS / BV / Intertek inspection report — redacted Medium

Trade reference — buyer or terminal operator from a prior transaction (preferred)

Any other transaction history or track record information you wish to provide

Section 9 — Contact & Verification

Mandatory

Primary contact name *

Position *

Direct phone number *

Corporate email * — no free email

Office / correspondence address *

Secondary / escalation contact (optional but preferred)

Name

Position

Email

How did this transaction opportunity arise? *

Section 10 — Declaration & Authorisation

Mandatory

The Seller confirms and declares that:

(i) All information provided in this questionnaire is true, accurate, complete, and verifiable to the best of the signatory's knowledge and belief.

(ii) The signatory is duly authorised to make this declaration on behalf of the company named in Section 1.

(iii) The company consents to Eurabelt Fuels Ltd conducting sanctions screening, KYC verification, and due diligence checks on all entities and individuals named herein.

(iv) The company understands that falsified, incomplete, or unverifiable information will result in immediate termination of discussions and may be reported to the relevant regulatory, law enforcement, or sanctions authorities.

(v) The company will promptly notify Eurabelt Fuels Ltd of any material change to the information provided in this questionnaire before or during the transaction.

Authorised signatory name *

Position / title *

Date *

Place of signing *

Company name (confirm) *

Crude Oil Supplier
Due Diligence Questionnaire

Section 1 — Corporate Information

Section 2 — Ownership & Licensing

Section 3 — Product & Allocation

Section 4 — Logistics & Terminal Access

Section 5 — Vessel & Shipping

Section 6 — Commercial Terms

Section 7 — Compliance & Sanctions

Section 8 — Documentation & Transaction History

Section 9 — Contact & Verification

Section 10 — Declaration & Authorisation

Ready to Generate Your Declaration?

Crude Oil SupplierDue Diligence Questionnaire

Section 1 — Corporate Information

Section 2 — Ownership & Licensing

Section 3 — Product & Allocation

Section 4 — Logistics & Terminal Access

Section 5 — Vessel & Shipping

Section 6 — Commercial Terms

Section 7 — Compliance & Sanctions

Section 8 — Documentation & Transaction History

Section 9 — Contact & Verification

Section 10 — Declaration & Authorisation

Ready to Generate Your Declaration?

Crude Oil Supplier
Due Diligence Questionnaire